Last updated: July 11, 2026

1. Who We Are

Systematics AI is a brand operated by Rosales Software Development Services, a DTI-registered sole proprietorship based in San Mateo, Rizal, Philippines. We build AI systems, websites, workflow automations, CRM platforms, and client portals for businesses, government agencies, and professional organizations.

This Privacy Policy explains how we collect, use, and protect personal information you share with us through systematicsai.com and any related services.

2. Information We Collect

We collect information only when you voluntarily provide it. This includes:

• Contact form submissions: name, email address, and any message content you submit via our contact forms.
• Account registration: name and email address when you create a client portal account.
• Project-related communications: information you share while working with us on a project (files, specifications, business details).
• Technical data: IP address, browser type, and pages visited — collected automatically via server logs for security and analytics.

We do not collect payment card numbers, government-issued IDs, or sensitive personal information through this website. Project-specific data handling is governed by a separate service agreement.

3. How We Use Your Information

• To respond to your inquiries and deliver project proposals.
• To manage your client portal account and project deliverables.
• To send service-related communications (project updates, invoices).
• To improve our website and services based on usage patterns.
• To comply with applicable laws and regulations.

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

4. Legal Basis for Processing (Philippines — RA 10173)

Our data processing is conducted in compliance with the Philippine Data Privacy Act of 2012 (Republic Act No. 10173). We process personal data based on:

• Consent: when you submit a contact form or create an account.
• Contractual necessity: when processing is required to deliver agreed services.
• Legitimate interest: for security monitoring and service improvement.

5. Data Storage and Security

Your data is stored on servers provided by Hostinger International Ltd. and processed within our WordPress platform. We implement appropriate measures including HTTPS encryption, password-protected admin access, and limited staff access on a need-to-know basis.

We will notify affected parties of any confirmed data breach in accordance with NPC requirements.

6. Sensitive Client Sectors

We work with clients in legal, healthcare, and government sectors. Any privileged, protected, or classified information shared during a project engagement is treated under strict confidentiality and covered by the applicable service agreement. We do not process attorney-client privileged communications or protected health information (PHI) through this public website.

7. Third-Party Services

• Hostinger — web hosting (systematicsai.com)
• Vercel — client portal hosting (create.systematicsai.com)
• Google Fonts — font delivery (no personal data stored)

8. Your Rights

Under RA 10173, you have the right to access, correct, or request erasure of your personal data, and to withdraw consent at any time. To exercise these rights, contact: support@systematicsai.com

9. Cookies

Our website uses essential cookies required for basic functionality (e.g., login sessions). We do not use advertising or cross-site tracking cookies.

10. Changes to This Policy

We may update this policy as our services evolve. Material changes will be noted on this page with a revised effective date.

11. Contact Us

Rosales Software Development Services / Systematics AI
Blk 22 Lot 29 Modesta Village Cardinal St., Brgy. Santo Niño, San Mateo, Rizal 1850, Philippines
Email: support@systematicsai.com